If you feel this position will be a good fit, we would love to hear from you! Excellent interpersonal skills and the ability to work collaboratively in a fast-paced. Disposition: Positive attitude, team player, and willingness to go the extra mile. ![]() Willingness to work outside regular business hours when necessary. Adaptability and Flexibility: Ability to adapt to changing priorities and work well under pressure. Ability to anticipate needs, identify issues, and propose effective solutions. Problem-Solving Skills: Strong problem-solving and decision-making skills. Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential information with utmost professionalism and discretion. Ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously. Organizational Skills: Outstanding organizational and time management abilities. Strong interpersonal skills to interact with individuals at all levels, both internally and externally. Ability to draft professional emails, letters, and reports. Excellent Communication: Exceptional verbal and written communication skills. Demonstrated ability to handle a wide range of administrative tasks efficiently. Requirements: - Proven Experience: Previous experience as an executive assistant or in a similar role. Assist in tracking project progress, deadlines, and deliverables. Project Management: Provide project support by conducting research, gathering data, preparing presentations, and assisting with project coordination. Establish efficient document management systems and ensure easy retrieval of information as needed. ![]() Document and File Management: Organize and maintain electronic copy files, documents, and records. Act as a liaison between executives and various departments, ensuring seamless communication and coordination. Relationship Management: Build and maintain effective working relationships with internal teams, external clients, partners, and stakeholders. Exercise sound judgment and maintain strict confidentiality when dealing with executive matters, internal discussions, and sensitive documents. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost professionalism and discretion. Anticipate travel-related needs and provide detailed itineraries to ensure executives’ smooth and timely travel experiences. Travel Coordination: Arrange complex domestic and international travel itineraries, including flights, accommodations and ground transportation. Take meeting minutes and follow up on action items as required. Prepare meeting agendas, materials, and presentations, and ensure timely distribution to participants. Calendar and Meeting Management: Efficiently manage executive calendars, schedule appointments, and coordinate meetings. Maintain effective communication channels with internal teams, clients, partners, and stakeholders, ensuring prompt and accurate dissemination of information. Communication: Draft and prepare emails, letters, memos, and reports on behalf of the executives. Responsibilities: - Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling appointments and meetings, coordinating travel arrangements, etc. You will act as a primary point of contact and liaison between the executives and internal/external stakeholders, exhibiting professionalism and confidentiality at all times. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization by efficiently managing a wide range of administrative tasks. We are seeking a highly organized, proactive, and reliable Executive Assistant to provide comprehensive administrative support to our executive team.
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